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Wedding Wednesday: LLScene Bridal

This is an extra special #WeddingWednesday for us here at LLScene! We are so excited to announce that we have added Wedding Day of Coordination to our growing list of services.


We know first hand, from a bride’s perspective, how time consuming and tense wedding planning can be. LLScene provides brides-to-be with the ultimate stress-free wedding experience. Don’t let the word ‘day of’ fool you, we will assist in any wedding plans long before your big day. We provide all of our couples with a list of LLScene approved vendors to enhance their stress-free planning experience.

 

Day of Coordinating

A day of coordinator is for the couple that wants to do the majority of the wedding planning on their own, and see that their hard work is professionally executed without a hitch. Too often, couples rely on family and friends to make sure that things run smoothly the day of their wedding. This is a huge responsibility for someone if they don’t have event planning experience. LLScene eliminates the stress so that person is able to sit back and be a guest at their own wedding. They always say that "something" is bound to go wrong the day of a wedding, and from personal experience we know this to be true. With our top of the line organizational skills and ‘do what it takes’ attitude, we will make sure that "something" was thought of long before the day of your wedding.

 

4-6 months before wedding

  • Go over every detail and concern the bride and groom has at that time

  • Receive all current vendor information and file contracts that have been finalized

  • Recommend preferred vendors if needed

1-2 months before wedding

  • Document updated vendor information and arrangements

  • Go over wedding weekend schedule of events

  • Construct a ‘day of’ timeline

  • Receive ALL contact information of vendors so they aren’t bothering the bride and groom the day of the wedding

  • Organize the wedding party information and specifics for the ceremony and reception

1 month before wedding

  • Confirm final details with vendors & make sure that they all have our contact information

  • Make sure all vendors have a copy of the finalized timeline and any additional information pertaining to their role in your special day

  • Provide vendors with location information and directions to ceremony and reception locations

  • Create a packing list with bride & groom

Rehearsal

  • Point of contact for officiant

  • Distribute wedding timelines to wedding party

  • Organize the wedding party, recessional, ceremony, and processional with the wedding officiator

  • Re-confirm ceremony timeline and wedding program with officiant

  • Provide wedding party with details of where and when they need to be the day of the wedding

Day of Wedding

  • Point of contact for hair and makeup team upon arrival

  • Go over bridal party hair and makeup timeline which was facilitated two weeks before to make sure the day goes smoothly and on time

  • Coordinate food deliveries

  • Ensure that personal florals arrive on time ie: bridal bouquet, bridesmaid bouquet, groom boutonniere, groomsmen boutonnieres, and all family florals

  • Greet all vendors: entertainment, floral & decor, caterer...etc

  • Confirm that everything is being set up and arranged according to contract

  • Confirm that entertainment has the previously provided wedding party entrance music, first dance music, and any other music the bride and groom suggested

  • Meet with catering staff to go over menu and food timeline for cocktail hour and reception

  • Confirm table number and guests that have food allergies

  • Set up guest book, favor tables, champagne flutes, and cake cutting utensils

  • Set up table numbers, place cards & menu cards

  • Point of contact for photographer upon arrival

  • Go over must have ‘shot list’ with photographer

  • Call out names for ‘must have’ photos

  • Ensure transportation for the wedding party to arrive on time and instruct on when wedding party should depart

 

Ceremony

  • Set up programs, unity candles, kid cups, wine, or yarmulkes

  • Ensure the ushers and groomsmen arrive on time

  • Go over how to greet and walk guests to their seats as an usher

  • Point of contact for ceremony musicians and officiant  

  • Re-confirm the music that ceremony musicians will play during the processional and recessional, as well as start times for each piece of music. Determine what hand signals will used to cue musicians

  • Communicate with bride and groom on how much time remains before the ceremony

  • Line up bridal party for their entrances

  • Cue musicians when bridal party is ready to walk down the aisle

  • Gather bride, groom, wedding party, and designated family and friends for photos

Pre Reception

  • Gather wedding party in holding room 15 minutes before cocktail hour is over

  • Encourage guests to find their place card and make their way to the reception area

  • Line up wedding party for entrances

Reception

  • Cue band, photographer, and videographer when important moments are about to take place,  i.e. first dance, cake cutting, toasts and parent dances

  • Alert catering staff to distribute champagne before speeches

  • Cue father of the bride, maid of honor and best man before their speeches are about to take place

  • Distribute final vendor payments & gratuity to vendors at the end of the evening (we will have the final payments and gratuity collected beforehand so no one is bothered with this)

  • Prevent and fix any problems that may arise during the wedding

  • Ensure that every song suggested by the bride and groom is being played by the band/dj

  • Remain accessible to bride and groom through the entire night in case there are details that need to be attended to

  • Assist with after party information if bride and groom chose to do so

  • Pack up gift and miscellaneous ceremony and reception items so they are given to designated family member at the end of the evening

  • Organize reception departure

 

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